Circulars and staff announcements
Circulars that reach people, with proof they were read
Notice boards and all-staff emails cannot tell you who actually read a circular. Smart Memo publishes it to the audience you choose and records every read and acknowledgement.
The problem today
- Staff who say they never saw the instruction
- Recurring notices retyped every month
- No easy way to find last year's circular on the same subject
How it works in Smart Memo
- Step 1
Choose the audience
Send to individuals, departments or the whole organisation.
- Step 2
Approve before release
Circulars can need sign-off before they go out, on the same routes as any memo.
- Step 3
Track reads
See who has opened it and who has acknowledged it, and follow up only with those who have not.
- Step 4
Repeat on a schedule
Recurring circulars are issued automatically, with or without approval each time.
What changes
Common in: Government and state corporations, Multi-site operators
Frequently asked questions
Can staff read circulars on their phones?
Yes. Circulars open in the mobile app, in the browser and from email links, and reads are recorded on all three.
Related use cases
Memo approval workflow
Route every internal memo to the right approvers, in the right order, with a signed record.
Purchase and spending approvals
Requisitions and spending requests that go to the person authorised for that amount.
Capital expenditure approvals
Capex memos with the business case, budget check and board-level sign-off in one trail.
New to the subject? Read what memo management is and how Delegation of Authority approvals work.
See your own approval process in Smart Memo
Bring one memo or request that takes too long today. In 30 minutes we will show it routed by your Delegation of Authority, signed, and turned into tracked work.