Capital expenditure approvals
Capex approvals from business case to signature
A capital request usually needs finance, procurement and the executive to agree before anything is ordered. Smart Memo runs those reviews in parallel where it can, in sequence where it must, and keeps the business case attached to the decision.
The problem today
- Business cases that circulate as attachments in several versions
- Reviews that run one after another when they could run together
- Approved spend with nobody accountable for delivering it
How it works in Smart Memo
- Step 1
Submit the case
Use a capex form with the amount, budget line, payback and the documents reviewers need.
- Step 2
Review in parallel
Finance and procurement review together; the executive stage opens only when both have cleared.
- Step 3
Escalate by value
Requests above the limit you set route to the managing director or the board secretary automatically.
- Step 4
Turn it into work
Once approved, the delivery tasks are created with owners and deadlines, and the executive view shows progress.
What changes
Frequently asked questions
Can the board approve capex in Smart Memo?
Smart Memo routes the request up to the managing director or board secretary. Board meetings, papers and resolutions belong in eBoard, which Sibasi also builds, and the two work side by side.
Related use cases
Memo approval workflow
Route every internal memo to the right approvers, in the right order, with a signed record.
Purchase and spending approvals
Requisitions and spending requests that go to the person authorised for that amount.
Contract, permit and licence renewals
Never miss an expiry: reminders at 60, 30, 14 and 7 days, then escalation.
New to the subject? Read what memo management is and how Delegation of Authority approvals work.
See your own approval process in Smart Memo
Bring one memo or request that takes too long today. In 30 minutes we will show it routed by your Delegation of Authority, signed, and turned into tracked work.