What organisations run on Smart Memo
It starts with memos. It grows into every decision that needs the right approver, a signature, follow-through and a record.
Memo approval workflow
Route every internal memo to the right approvers, in the right order, with a signed record.
- Each memo shows exactly whose desk it is on
- Reminders and escalation stop memos waiting in inboxes
- A complete, tamper-evident history for every memo
Purchase and spending approvals
Requisitions and spending requests that go to the person authorised for that amount.
- No approval outside its limit of authority
- Shorter time from request to approval, measured by stage
- Audit queries answered from one record
Capital expenditure approvals
Capex memos with the business case, budget check and board-level sign-off in one trail.
- One version of the business case, attached to the decision
- Clear ownership of delivery after approval
- Cycle time by stage, so you can see where requests wait
Contract, permit and licence renewals
Never miss an expiry: reminders at 60, 30, 14 and 7 days, then escalation.
- Renewals handled weeks before expiry, not on the day
- One register for permits, licences, contracts and insurance
- Renewal evidence on file for auditors and inspectors
Circulars and staff announcements
Publish circulars to the right audience and know who has read them.
- Read and acknowledgement records for every circular
- Searchable archive of past circulars
- Less time chasing confirmations
Policy publishing and attestation
Publish a policy, collect a signed attestation from everyone it applies to, chase the rest.
- A receipt per person, per policy version
- Re-attestation when a policy changes
- Exception reports ready for audit
Branch and outlet routines
Opening checks, hygiene, cash-up and safety routines done on time at every site, with evidence.
- Routine compliance you can see daily, per site
- Exceptions raised the moment they happen
- Evidence on file for inspectors and franchisors
Audit-ready approval evidence
Prove who approved what, under which authority, and that nothing was changed afterwards.
- Fewer audit findings on authorisation
- Evidence produced in minutes, not days
- Documents that can be verified outside the organisation
See your own approval process in Smart Memo
Bring one memo or request that takes too long today. In 30 minutes we will show it routed by your Delegation of Authority, signed, and turned into tracked work.